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College Attendance Policy

We at CAPITAL COLLEGE UK believe that a successful college experience begins with good attendance habits. Regular and punctual college attendance is a reflection of one’s self-discipline and is an extremely important class requirement all students must meet to earn credit towards graduation.

All students are expected to attend all classes for which they are scheduled, on all their lecture days. Students must see to it that they make a concerted effort to attend class every day. Our students and their education are important to us at CAPITAL COLLEGE UK. Their regular attendance is an important contribution to their success now and in the future.

The Attendance Regulations emphasise the student’s responsibility and accountability for prompt and regular attendance, and provide a reasonable process for alerting guardians and students to the consequences of excessive absenteeism. These regulations will help students to be more successful in their studies. The College is prepared to work with those students who have special problems and to discuss with guardians anu unusual circumstances or problems related to attendance.

Attendance Procedures are as follows:

Attendance Regulations:

Students, guardians and lecturers are responsible for being familiar with all attendance regulations.

Scheduled Absences:

Guardians and students should make every effort to schedule vacations, family trips, medical and dental appointments, family-related work, and personal business at times when lectures are not in session.

Attendance Requirements:

A student may not be absent from lectures more than 27 hours during his/her academic year (not more than 9 lectures of 3 hours per term). Students exceeding this level of absenteeism will lose the opportunity to earn credit in that particular class (s) for that academic year.

Moreover, where Tier 4 students are concerned, their stay is subject to good attendance. Should they consistently fail those rules, as dictated below, they will be reported to the UKVI and there studentship at Capital College UK will be terminated.

Absence from class:

This is when an absence occurs due to a student missing classes in the following situations:

  • 3 consecutive missed contacts, (i.e. 3 scheduled lectures – Student will receive Warning Letter 1).
  • 6 consecutive missed contacts (i.e. 6 scheduled lectures – Student will receive Warning Letter 2).
  • 10 consecutive missed contacts (i.e. 10 scheduled lectures – In the case of Tier 4 students, UK Visas and Immigration (UKVI) will be notified of students non-attendance). In the case of home students, or other students who’s residency  does not rely on their attendance, there attendance will still affect any attendance report undertaken, which may affect their admittance to Universities, Colleges and Work in future. This is also true for Tier 4 students.

Explained Leave is an absence granted by the college due to student providing a valid reason. Occasionally, well-meaning guardians who believed that they had the authority to excuse a student from the College have asked to authorize absences for such reasons as hairdressing appointments, athletic events, fittings for dresses, studying for exams, working or taking a driving test. It is most important to understand that one of the most fundamental principles that underlie our attendance procedures is the fact that the College reserves the right to determine how an excuse will be classified. Any excused absence entitles the student to make up the work missed and receive full credit upon completion.

Explained Leave falls into one of the following categories:

  • Doctor’s Appointment
  • Death in the family
  • Prior permission to leave college by guardians and administrator
  • Approved family vacations
  • Required court appearance
  • Religious observations
  • Family emergencies
  • Counseling or administrative appointment

In the case of the Doctor’s appointment, if the situation is not severe, the student should try to book their appointment for one of their days away from college.

The student should provide documentation as proof of their reason for the absence. For example, this could be a letter from their doctor.

Unexcused absence: This is an attendance behaviour that falls into one of the following categories and results in the student not earning credit for the day’s work, i.e.:

  • Missing more than 15 minutes at the beginning of a class
  • Guardian’s failure to excuse a student’s absence
  • Truancy – Truancy is the act of intentionally being absent from school without a legitimate reason. Included in this category are:
    • Skipping an entire day
    • Missing a class due to illness without reporting to the office
    • Leaving class early without permission of the lecturer
    • Missing more than 15 minutes of class during the class period

Extended absences:

Extended absences that are beyond the student’s control, such as accident, hospitalization, death in the immediate family, or severe illness may be waived from the total days absent if the following conditions are met:

  • The student or guardian is requested to contact the office at the beginning of the extended
  • absence or as soon as possible so that the office is aware of the circumstances.
  • The student returns with a note from the doctor, when appropriate, starting from the number of days it was necessary for the student to be absent.
  • It is the responsibility of each and every lecturer to record the attendance of students for each lecture they are delivering. This is recorded on Attendance Sheet.
  • These details should be passed on to the attendance office as soon as the lecture is over in order to update the individual students’ files on attendance.

Procedures for unexcused absences:

  • 3 consecutive missed contacts, (i.e. 3 scheduled lectures – Student will receive Warning Letter 1).
  • 6 consecutive missed contacts (i.e. 6 scheduled lectures – Student will receive Warning Letter 2).
  • 10 consecutive missed contacts (i.e. 10 scheduled lectures – In the case of Tier 4 students, Visa and Immigration (UKVI) will be notified of students non-attendance). In the case of home students, or other students who’s residency  does not rely on their attendance, there attendance will still affect any attendance report undertaken, which may affect their admittance to Universities, Colleges and Work in future. This is also true for Tier 4 students.
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